| TAKE CON TROL OF YOUR BUSINESS|
TAX SEASON TOOLS
While almost all of the studio management software programs we’ve listed offer tools to help you stay on top of
accounts payable and receivable, making sure you file your
taxes on time, and accurately, is always a challenge unless
you have a good accountant. If you want to do it yourself,
however, there are any number of tax programs on the market; we’ve listed two of them here. But, before you splurge
on a tax program, check out www.irs.gov to figure out what
forms you need to submit and make sure that they’re included in whatever software program you choose. Also visit
www.sba.gov for advice on financial planning and taxes.
Intacct This cloud-based financial system provides
financial management and accounting software
solutions, including applications for accounting, contract
management, revenue recognition, inventory, purchasing,
vendor management, financial consolidation and financial
Price: Pay as you go; Request custom pricing
TurboTax Business This business tax software
provides guidance in reporting business income and expenses,
including coverage for filing S Corp, partnership, C Corp or
multi-member LLC forms.
Price: $149 www.turbotax.com
This modular, Web-based app is broken down into three parts.
The first is a dashboard with a wealth of studio management
tools (contracts, invoices, questionnaires, email tracking and
more). The second is an accounting module for tracking your
money and running reports. This can be tied to your bank account, and recurring expenses will automatically be sorted after
the first time you categorize it. And that’s just scratching the
surface. To round out the app, the Online Proofing module puts
a well-integrated selling tool right into your hands, with orders
fulfilled by Simply Color Lab with no credit card fees and no
commissions. Simply Studio also offers phone support and free
training Webinars. Monthly, one-year and two-year payment
options are available.
Price: From $23/month with a two-year contract
Above: Simply Studio’s dashboard displays a range of information including
messages as well as the details of a specific job including to-do lists and
StudioCloud is a solid combination of desktop (Mac and Windows), mobile and cloud-based components. The single user
software as well as iOS and Android apps are free and come
with 1GB of cloud storage. What’s great about this modular
system is that, for a monthly fee, other individual products
and services can be added to the core program including
CloudProofing, CloudBooking, CloudForms and CloudAlerts.
This allows studios to customize the program—and potentially save money—by subscribing to only the products and
services they need. For example, if you want or need your
clients to book sessions online, you can subscribe to CloudBooking—and even embed that option into your business website.
For larger studios with multiple employees, StudioCloud offers Employee Boost, which helps incorporate the activities (including
billing and invoicing) of others so that records provide a total picture of the business.
There are plenty of options within the basic software so you can easily work with the free version and still have access to
features such as project and client management, bookkeeping and much more. Sync it to the cloud and you have anywhere,
anytime access to your records. In essence, StudioCloud gives you the best of both worlds.
Price: Free; optional features available from $10-60/month www.studiocloud.com
Above: Various financial reports are readily available within StudioCloud so you
can quickly analyze your income, expenses and P&L.